Every missing receipt, found in Xero and chased for you

Chivvy finds the transactions with no receipt, the bills with no invoice and the statements you're owed. You approve the list. It emails each client from your own address, checks what they upload against Xero, and attaches it for you.

Become a founding practiceSee how it works
  • Branded as your practice
  • Nothing sent until you approve
  • Emails from your own address

Get your time back from chasing clients

Chivvy reads every client's Xero, asks for exactly what's missing, checks what comes back and files it in the right place. You approve the list. That's the only part that needs you.

X

Your clients' Xero

Spend with no receipt, bills with no invoice, statements due.

chivvy.

Finds what's missing, emails the client from your address, then reminds them until it's all in.

Your client

Gets one email from you with everything listed. Uploads from their phone, no login.

Back in Xero: each file checked and attached to the transaction it belongs to, ready to reconcile.

How it works

Dan runs Thursby Joinery, one of your clients. He spent £136.20 at Screwfix and hasn't sent the receipt. Here's everything that happens to it. You do one step.

  1. Chivvy spots it in Xero

    Chivvy reads each client's Xero throughout the day. The Screwfix payment has gone through the bank with nothing attached, and it's over the minimum amount you set, so it goes on your list to approve.

    It waits a few days first, in case Dan adds the receipt to Xero himself. Transfers and HMRC payments are left out.

    Where it stands No receipt

    XBusiness Current accountThursby Joinery Ltd
    DateDescriptionSpentAttachment
    8 OctHMRC VAT2,140.00
    6 OctScrewfix136.20No receipt
    3 OctShell48.50No receipt
    2 OctTravis Perkins412.80No receipt
    1 OctAdobe19.971 file

    Found: Screwfix, £136.20

    Spend money on 6 Oct with no receipt attached. Added to To approve for Thursby Joinery Ltd.

  2. You approve it with the others

    Everything Chivvy finds waits for you, grouped by client. Untick anything you'd rather sort yourself and approve the rest in one go.

    This is the only step that needs you. Try it on the list.

    Where it stands To approve

    To approveThursby Joinery Ltd, next email Tue 08:00 to Dan
    • ScrewfixReceipt, 6 Oct£136.20
    • Travis PerkinsReceipt, 2 Oct£412.80
    • ShellReceipt, 3 Oct£48.50
    • Amazon MarketplaceReceipt, 28 Sept£62.99
    • Business Current statement1 Jul to 30 Sept
    4 of 5 ticked

  3. Chivvy chases Dan until it's in

    Dan gets one email from your practice's own address, signed by you, listing everything he owes with a link to send it. Replies come straight back to your inbox.

    If nothing arrives, reminders follow on the schedule you set for each client, weekly, monthly or as items come in. Chivvy checks Xero before every send, drops anything that's turned up, and stops the moment it's all in. If Dan still goes quiet, it tells you he's worth a call.

    Where it stands Asked once

    FromSarah at Your Practice

    ToDan Thursby

    WhenTuesday 13 October, 08:00

    4 things we need for Thursby Joinery Ltd

    Hi Dan,

    Hope the week's off to a good start. We're getting your books up to date and there are a few bits we can't find. Could you send these over when you get a minute?

    • Receipt: Screwfix, £136.20 on 6 October
    • Receipt: Travis Perkins, £412.80 on 2 October
    • Receipt: Shell, £48.50 on 3 October
    • Business Current statement, July to September

    Upload them

    There's no login. A photo from your phone is fine.

    Thanks,
    Sarah

  4. He takes a photo of it on his phone

    The link opens a page with your practice name at the top and one card per item. There's no account and no password to remember.

    Dan taps Take a photo on the Screwfix card, or uploads a file, or drops several in at once. An item only ticks off when there's a file, so “I'm sure I sent that” stops being a conversation.

    Where it stands Uploaded

    YP

    Your Practice

    Hi Dan, we need 4 things from you

    Screwfix

    Receipt, 6 Oct

    £136.20
    Photo takenChecking it now

    Shell

    Receipt, 3 Oct

    £48.50

    Got it, thank you.

    Travis Perkins

    Receipt, 2 Oct

    £412.80
    UploadTake a photo

  5. Chivvy checks it's the right receipt

    Chivvy reads the photo and checks it against the transaction in Xero: the amount to the penny, the date and the supplier. This one matches, so Dan sees “Got it, thank you.”

    If it hadn't, he'd be told straight away, in plain words, what's wrong. If he's sure it's right, he can send it anyway with a note and it comes to you to decide.

    Where it stands Matches

    Checking against Xero

    IMG_2291.jpg from Dan, Tue 12:38

    CheckOn the receiptIn Xero
    Amount£136.20£136.20
    Date6 Oct 20266 Oct 2026
    SupplierScrewfixScrewfix

    It matches. Attaching it to the spend transaction in Xero.

  6. It's attached in Xero

    The photo goes onto the Screwfix spend transaction it belongs to. You don't download, rename or drag anything. Attaching files is the only thing Chivvy writes to Xero.

    The Screwfix receipt drops off Dan's list. His next email only asks for what's still missing, and once everything's in, the emails stop.

    Where it stands Attached in Xero

    XSpend money: ScrewfixThursby Joinery Ltd
    Date
    6 Oct 2026
    Bank account
    Business Current
    Account
    Tools and equipment
    Total
    £136.20
    IMG_2291.jpgAttached in Xero

    Bills get the supplier's invoice attached the same way. Bank statements go on the bank account.

You ticked a box. The receipt is in Xero.

It works the same for every client, every bill with no invoice and every bank statement you're owed.

Read the full walkthrough

What your client sees

One email from you listing exactly what's missing, and a page that opens on their phone with your practice name at the top.

You stay in control

Chivvy does the chasing. You decide what's asked for, who it comes from and when it goes.

  • You approve every item first

    Everything Chivvy finds waits on To approve. Only what you approve goes in a client's email.

  • From your own address

    Emails are signed as your domain, so they land in inboxes, and replies come straight back to you.

  • On the schedule you set

    A weekly or monthly roundup, or reminders as items come in. Only on the days and hours you choose.

  • Nothing goes out without you

    See every email still to go out, by day and time. Send one now or turn chasing off for a client at any time.

Schedule

Today

  • 14:15Mardle & Co LandscapesFirst email · 7 items

Tomorrow

  • 08:00Kittle Street DeliReminder 1 · 2 items
  • 08:00Wyke Cycle WorksFirst email · 3 items
YP

Your Practice

Sent from your own domain

DKIM verifiedReturn-Path setReplies to your inbox
Settings
How
Monthly roundup, on the 1st
Nudges
6 and 9 days after
Sends
Mon to Fri, 8am to 6pm
First ask
Once a transaction is 7 days old
Stops
After 4 emails, then worth a call

Ask Claude or ChatGPT who still owes you

Chivvy connects to the AI assistant you already use. Ask in plain English and it answers from your practice's live data, and approves or sends when you ask it to.

  • Works with Claude, ChatGPT and Codex

    Through MCP, the standard way assistants connect to software

  • Set up in a couple of minutes from Settings

  • Acts as you, and only after you allow it

Which clients still owe September receipts?

chivvy · list_clients

Three clients still owe September receipts:

  • Thursby Joinery: Travis Perkins £412.80, chased twice, next reminder Tuesday 08:00
  • Kittle Street Deli: 2 fuel receipts, reminder tomorrow 08:00
  • Mardle & Co: 7 items approved, first email goes today at 14:15
Approve everything new for Wyke Cycle Works and send it now.

chivvy · approve_itemschivvy · send_chase_now

Done. 3 items approved and emailed to Wyke Cycle Works from your practice's address.

Pricing

One price for the whole practice, however many clients you chase.

Founding practice offerEnding soon

£40a month

Pre-launch price for any amount collected, locked in for as long as you use Chivvy. Open for a short time only, before launch.

  • Your whole practice: every client you chase and everyone on your team
  • Nothing to pay until it's chasing your clients
  • A direct line to the team, and a say in what's built next
  • Help setting up your sending address and first clients

No card details. We'll book a 20-minute call to walk you through it.

After launch, plans are priced by how much we collect for you, from £29 a month. Founding practices keep £40, however much it collects. See all plans

Questions

If yours isn't here, email and we'll reply the same day.

hello@chivvy.io

Do the emails come from me?

Yes. You choose the address on your own domain, and add a few DNS records to your domain once. We show you exactly what to add and can email the instructions to whoever looks after your website. Emails are signed as your domain, so they land in inboxes, and replies come straight back to you.

Can I see what it's going to send, and when?

Yes. Nothing is chased until you approve it. The Chasing page shows every client's progress and the Schedule shows every email still to go out, with the day and time, assuming nobody replies. You can send a client's email straight away or turn chasing off for them.

How often does it chase?

You choose per client: one roundup a week or a month listing everything outstanding, or a rolling rhythm where each item is asked about on its own schedule. You set the days and times it sends, how long to wait before asking and when to stop. After the most emails you allow for an item, Chivvy stops and tells you it's worth a call.

Does it check Xero again before it emails?

Yes. Chivvy reads each client's Xero throughout the day, and checks again just before a chase goes out, so nobody is asked for a receipt that's already been attached.

What does the client see?

A short email from you listing what's missing, and a page that opens on their phone with your practice name at the top. Each item has an Upload button and a Take a photo button, and they can drop several files at once. There's no account and no password. An item only ticks off when a file is uploaded, so 'I'm sure I sent that' stops being a conversation.

What if they upload the wrong thing?

Chivvy reads the file and checks it against the Xero record: the amount to the penny, the date, and the supplier. If it doesn't line up, the client is told straight away, in plain words, what's wrong, and can upload a different file. If they're sure it's right, they can send it anyway with a note, and it comes to you to decide.

How is the client's upload page kept private?

Each client gets their own unguessable link, which lasts 30 days. Every chase email carries a fresh one, and you can reset a client's link at any time. Repeated guessing is blocked. If you want an extra step, turn on email codes and the client confirms a six-digit code sent to their email before the page opens.

Which transactions does it ask about?

Spend money transactions with no attachment and supplier bills with no attachment, over the minimum amount you set for each client. When you first connect a client it looks back over recent months. Transfers between accounts and payments to HMRC are left out. It also asks for bank statements each month or quarter, per bank account, if you want it to.

All questions

Stop chasing receipts by hand

Founding practices lock in a pre-launch price of £40 a month. The offer closes soon, and it takes one call to set up.

Become a founding practiceBook a 20-minute call